Marketplace Payout Accounting for FreeAgent
Review marketplace sales, refunds and fees, then send balanced settlement journals to FreeAgent on Pro and Priority.
Available on Pro and Priority. Accounting integrations are not included on Starter. Compare plans.
Turn marketplace settlements into FreeAgent journals
A bank deposit may include several sales with refunds, postage and marketplace charges taken into account. FLUF Connect separates these amounts on the Accounting page so you can review the breakdown before sending it to FreeAgent.
- Sales and postage income
- Refunds
- Selling fees and promoted-listing fees
- Postage labels and other marketplace charges
- The net payout, assigned to your chosen clearing category
Connect FreeAgent and choose your categories
Open Accounting in FLUF Connect and select Connect on the FreeAgent card. Sign in to FreeAgent and approve access, then return to Accounts in FLUF. Under FreeAgent categories, choose where each part of the settlement should go and save your choices. Your FreeAgent user needs Tax, Accounting and Users access.
Choose a date range, review the settlements and select Send … to FreeAgent. Follow the step-by-step FreeAgent connection and settlement guide for setup and troubleshooting.
Reconcile payouts through a clearing category
FreeAgent journals use a clearing category for the net payout, not a bank account. A clearing category holds the payout amount until you match the actual bank deposit against it in FreeAgent. Choose it under Payout clearing account, with your accountant’s help if needed. Sending the journal does not complete that bank-matching step.
Review the right figures before sending
Where eBay payout data is available, FLUF shows its breakdown. Any row labelled From orders is an estimate, including eBay rows without payout data. These rows may not include charges outside an order, so review them against your marketplace statement.
Settlements must be in your FreeAgent company’s base currency. The journals do not calculate VAT or submit VAT returns. You can use Export to download a settlement CSV for review, including settlements in another currency.
Keep track of what you have sent
The Accounting page shows settlements already sent to FreeAgent. Reopening the same date range skips those settlements. If a send needs checking, follow the message on the page before creating another journal. Disconnecting FreeAgent leaves journals already sent in your accounts.
Related accounting guides
Frequently Asked Questions
Yes. On Pro and Priority, connect FreeAgent from the Accounting page, choose your categories under Accounts and send settlement journals. Starter does not include Accounting.
One balanced journal per settlement, with sales, postage income, refunds and marketplace charges separated. The net payout goes to your chosen clearing category.
Choose your Payout clearing account under Accounts in FLUF, then match the actual deposit against that category in FreeAgent. Sending the settlement does not complete bank matching for you.
Your FreeAgent user needs Tax, Accounting and Users access. Sign in to your FreeAgent accounting account when you select Connect in FLUF.
No. These settlement journals do not calculate VAT or submit VAT returns. Review the figures with your accountant as part of your normal accounting process.
Only settlements in your FreeAgent company's base currency can be sent. Export other-currency settlements as CSV for review.
Where eBay payout data is available, FLUF shows its breakdown. Any row marked From orders is an estimate, including eBay rows without payout data. Check estimated rows against the marketplace statement.
Settlements already sent to FreeAgent are skipped. If the result of a send needs checking, follow the message in Accounting before creating another journal.
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